HR recruitment workflow for Tallyfy

Hire consistently from posting to offer acceptance

Hiring involves HR, hiring managers, and multiple interview rounds. Without a clear process, candidates get lost, interviews are inconsistent, and good people accept other offers. This workflow manages the complete hiring cycle so nothing falls through.

9 steps

Import into Tallyfy Preview steps

Management Consulting HR

Run this workflow in Tallyfy with people, AI, and conditions

Full-Cycle Recruitment & Hiring Workflow Run #2,481 Running now Completed

1 done, 1 running, 7 to go

Status	Step	Assignee
Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next	1. HR: Advertise job	TM Team member
Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next	2. HR: Receive job applications why this works	AI AI agent
Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next	3. HR: Categorize applications into suitable and unsuitable	TM Team member
Status: Completed Status: Active Status: Waiting Status: Conditional Status: Up next	4. HR: Suitable applications why this works	AI AI agent
+ 5 more steps below

Import this template into Tallyfy

Tallyfy is the accountability layer that lets this template mix people, AI agents, and conditions in one auditable flow

Process steps

HR: Advertise job

5 days from previous step

task

Send the job ad out to all your advertising channels. Don't forget to include the details below.

Company: {{company-name-209329}}
Company address: {{company-address-209330}}
Position advertised: {{position-advertised-209331}}
Job description: {{job-description-209332}}

Thanks,
HR Manager.

HR: Receive job applications

5 days from previous step

task

Collect and log all incoming job applications from candidates. You'll want to make sure nothing slips through the cracks.

Company: {{company-name-209329}}
Company address: {{company-address-209330}}
Position advertised: {{position-advertised-209331}}
Job description: {{job-description-209332}}

Thanks,
HR Manager.

HR: Categorize applications into suitable and unsuitable

5 days from previous step

task

**Categorize each application as suitable or unsuitable.** It's best to review them against the job requirements so you don't miss strong candidates.

Thanks,
HR Manager.

HR: Suitable applications

5 days from previous step

task

**Insert candidate success criteria template**

Assess applications against the success criteria. You'll want to shortlist the strongest matches - they're your interview candidates.

Thanks,
HR Manager.

HR: Unsuitable applications

5 days from previous step

task

Compile the list of unsuitable candidate applications. They'll need a polite rejection email later, so keep notes on why each one didn't make the cut.

Thanks,
HR Manager.

HR: 1st candidate interview

5 days from previous step

task

Schedule the first interview date and time. Make sure you've sent the candidate all the details they'll need beforehand.

Thanks,
HR Manager.

HR: 2nd candidate interview

5 days from previous step

task

Schedule the second interview date and time. This round shouldn't repeat the same questions - it's better to focus on areas that weren't covered in the first interview.

Thanks,
HR Manager.

HR: Send thank you email

5 days from previous step

task

**Insert regret thank you email template**

Even if a candidate wasn't selected, they still deserve a thank-you for their time. A thoughtful rejection email goes a long way - and it'll reflect well on your employer brand.

Thanks,
HR Manager.

HR: Job offer

5 days from previous step

task

**Insert job offer email template**

Once you've picked your top candidate, send the formal offer. Don't wait too long - great candidates won't stay available forever.

Thanks,
HR Manager.